Coordinating 250+ Rural Volunteers Across 12 Branches with Dedicated Portals

Organization Background

Gramin Vikas Samiti operates grassroots rural development programs, tree plantation drives, and farmer training across 12 branch locations.

The Challenge: Disorganized Volunteer Base & Multi-Branch Ledgers

With over 250 active volunteers spread across rural clusters, coordinators relied on multiple WhatsApp groups. Shift attendance was unverified, and branch expenses were reported months late on crumpled paper slips.

The Solution: Dedicated Volunteer Portal & Centralized Ledger

• Volunteer Self-Service Portal: Volunteers log in via mobile OTP to view upcoming drives, select shifts, and log completed hours.
• QR Gate Attendance: Branch heads scan volunteer QR codes on site to confirm attendance in real time.
• Multi-Branch Expense Vault: Branch managers submit digital vouchers with receipt photos, requiring central treasurer approval before fund reimbursement.

Key Results Achieved