Eliminating 15+ Hours of Weekly Paperwork with Automated 80G Receipts & Member IDs

Organization Background

Manav Seva Sansthan Trust is a prominent charitable welfare organization operating across multiple districts. With over 3,000 active donors and patrons, the trust conducts extensive healthcare camps, student scholarships, and disaster relief programs.

The Challenge: Paper-Heavy Overload & Operational Bottlenecks

As the trust expanded, administrative management became increasingly difficult:

• Manual Receipt Books: Staff spent 15+ hours each week writing physical receipt slips, calculating tax deductions, and mailing paper receipts to donors.
• Misplaced Donor PAN Details: Incomplete donor records created severe complications during annual Form 10BD statement filing with the Income Tax Department.
• Membership Tracking: Over 450 executive and patron members had no standardized photo identity cards, making event access verification slow and disorganized.
• Delayed CA Audits: At financial year-end, physical voucher reconciliation took over 6 weeks of dedicated manual review.

The Solution: Complete Velnix Soft NGO Management System

Manav Seva Sansthan Trust partnered with Velnix Soft to deploy an end-to-end digital operations platform:

• Automated 80G Receipt Engine: All incoming UPI and direct bank donations automatically generate sequential, branded PDF receipts dispatched instantly to donor WhatsApp and email.
• Digital Member Directory & Smart QR ID Cards: Automated photo ID cards generated for all 450+ members with scannable QR verification.
• Digital Expense Voucher Vault: Field coordinators upload bill photos directly from their smartphones, tagged to specific project budgets.
• 1-Click CA Audit Exports: Export ready-to-audit ledgers, voucher attachments, and Statement of Donation sheets with a single click.

Measurable Business & Social Impact